6個(gè)寫商務(wù)英語郵件的注意事項(xiàng)

時(shí)間：2024-08-30 04:51:10 商務(wù)英語我要投稿

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　　商務(wù)英語的應(yīng)用越來越廣泛,學(xué)好商務(wù)英語對(duì)自身的發(fā)展不言而喻.不過中國式的應(yīng)試教育讓許多在外企工作的人也很難寫好商務(wù)郵件。為了幫助大家，小編整理了一些寫商務(wù)英語郵件的注意事項(xiàng)，希望能幫到大家。

6個(gè)寫商務(wù)英語郵件的注意事項(xiàng)

　　1. Get Straight to the Point

　　直奔主題

　　Getting straight to the point might mean that the first line of your email (after thesalutation) looks something like this:

　　直奔主題意味著郵件內(nèi)容的第一行應(yīng)該是這樣：

　　I’m working on an article about XXX,and wondered if you had a few minutes to answer the following three questions.

　　我現(xiàn)在正在寫一篇關(guān)于XX的文章，不知道您有沒有時(shí)間回答3個(gè)問題呢?

　　2. Start With an Appropriate Salutation

　　郵件開頭稱呼要恰當(dāng)：

　　Some people jump straight into the text of an email without so much as a “hi”. It’s polite to add asalutation, just as you would with a letter. Thatmight look like:

　　有些人寫郵件不喜歡加稱呼，甚至連簡(jiǎn)單的“你好”都忽略，直接開始正文內(nèi)容。孰不知就像在傳統(tǒng)的信件上一樣，寫上稱呼是一種禮貌的象征。稱呼可以這樣寫：

　　Dear Sir/Madam 親愛的先生/女士

　　Dear Mr.Johnson 親愛的約翰遜先生

　　Hi Sue 蘇，你好

　　Hello Fred 你好，福瑞德

　　3. Keep it Short

　　內(nèi)容言簡(jiǎn)意賅

　　Try to keep your email as short as possible. Make the paragraphs short, too – long paragraphs can be difficultto read and take in.

　　盡可能將你的郵件內(nèi)容寫得簡(jiǎn)單明了。文章太長(zhǎng)不易閱讀和吸收。

　　4. Use Numbered Points

　　將內(nèi)容編號(hào)

　　If you’ve got several questions or pointsto make, it’s very helpful to number them. This makesit easy for the other person to respond to each one, especially if some justrequire a yes/no response or a single word answer. For instance:

　　對(duì)于那些為了咨詢或提供各種問題的郵件，最好將問題一點(diǎn)一點(diǎn)的列舉出來，以便于他人對(duì)每個(gè)問題作答，尤其當(dāng)某些人更傾向于對(duì)問題只回答“是”和“否”的時(shí)候。例如：

　　Could you let me know:

　　能否告知：

　　Whether youcould complete #2 by the end of April

　　您能否在四月底完成第二點(diǎn)所述工作?

　　5. Re-read and Use Spell-Check

　　重新閱讀一遍，校對(duì)拼寫錯(cuò)誤

　　A typo orspelling mistake can turn one word into an entirely different one. If you’re using email in a professionalcapacity, that mistake could be embarrassing or even offensive. It might alterthe whole meaning of your email: a missing “not”, for instance, could potentially cause problems.

　　排版或拼寫錯(cuò)誤有時(shí)能導(dǎo)致對(duì)一個(gè)單詞的誤解。尤其當(dāng)你用郵件來溝通專業(yè)性內(nèi)容時(shí)，這樣的錯(cuò)誤就很尷尬，甚至有些失禮。它可能改變你整個(gè)郵件的意思。比如：少寫了個(gè)“不”，就可能會(huì)引起某些問題。

　　Spell-checkshould help you avoid any silly mistakes – but use your eyes and brain too.There are plenty of words that spell-check won’t pickup. If you’re emailing from a device with predictivetext and an auto-correct feature, make sure you always re-read what you’ve typed.

　　因此檢查拼寫將避免你犯這些低級(jí)錯(cuò)誤，但這里強(qiáng)調(diào)——不僅僅用眼睛檢查，還得用大腦思考。有些錯(cuò)誤不一定能輕易檢查出來。如果你的郵件系統(tǒng)有字句聯(lián)想功能和自動(dòng)糾錯(cuò)功能，一定要把寫出來的內(nèi)容再通讀檢查一遍。

　　6. Make Your Signature Useful

　　充分利用郵件簽名

　　Do you havean email signature?(That’s the textthat appears automatically at the bottom of your email.) Some people don’t use one at all; others have a funny quote or favorite saying.

　　你設(shè)置過郵件簽名嗎(它將會(huì)在你每次郵件內(nèi)容的下方自動(dòng)生成)?有些人從來都沒有使用過它，但我們也看過一些非常有意思和哲理的簽名。

　　Whether you’re using email for professional orpersonal reasons, make your signature useful for both you and your recipient.That might mean:

　　無論你是為了工作還是私人聊天，加注簽名對(duì)你和郵件接收者都有好處，因?yàn)檫@意味著可以：

　　Giving the link to your website

　　加上你的網(wǎng)頁鏈接

　　Including your work address and/or phone number

　　寫上你的工作地址或電話號(hào)碼

　　Adding links to your social media accounts

　　注上你的社會(huì)媒體工具帳號(hào)(例如博客，微博，論壇)

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